FOIPOP Application Process

Individuals seeking access to records should determine, to the best of their ability, which department, municipality or other public body has the records. All public bodies have a staff person who accepts requests for access to records. A list of public body and municipal administrators can be found on the FOIPOP contacts page.

In some cases, the information may already be public and it may not be necessary to go through the FOIPOP process to receive information. Also, government departments each have a Routine Access Policy which provides an easier approach to access certain categories of information.

In other cases, it will be necessary to apply under the FOIPOP Act. A formal application has to be made in writing, either by letter or by using Form 1 - Application for Access to a Record and should provide as much detail as possible to describe the records being sought.

Public bodies have 30 days to respond to an application, but may extend the time period for one of three reasons:

  • the application does not clearly identify the information requested;
  • the number of records is substantial and requires additional time to gather and process the records; or
  • the department or agency must consult with a third party or organization before it can decide whether to release the information in part or in its entirety.

The FOIPOP Coordinator’s Office has come up with a list of some frequently asked questions that you may find helpful. To find out more information on specific parts of the application process visit: