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Registry of Joint Stock Companies

Society Incorporation
(and Registration)

Who Needs This Incorporation (and Registration)?
 

Anyone who wants to obtain legal status for a not-for-profit society in Nova Scotia.

Note:  A society does not need to incorporate as a society in order to legally operate in Nova Scotia.  However, a society does need to incorporate in order to have legal status (thereby, for example, having the right to own property, real goods, etc.)
 

Issuing Department / Agency:
  Nova Scotia Registry of Joint Stock Companies
Service Nova Scotia
 
Where can you get this Incorporation and / or further information?
  Contact: Registry of Joint Stock Companies
Service Nova Scotia
  Website: http://novascotia.ca/sns/access/business/registry-joint-stock-companies/contact.asp
  Phone:

902-424-7770 or the Access Nova Scotia toll free number: 1-800-225-8227 (All office locations)
Hours: Monday - Friday, 8:30 am to 4:30 pm (except holidays)

  Visit:

Any Access Nova Scotia Centres
OR
Head office location:
Maritime Centre, 9 North
1505 Barrington Street (at Spring Garden Road)
Halifax, N.S. B3J 3K5
Hours: Monday - Friday, 8:30 am to 4:30 pm (except holidays)

  Email: rjsc.societies@novascotia.ca
  Write: Registry of Joint Stock Companies
Service Nova Scotia
P.O. Box 1529
Halifax, NS B3J 2Y4
  Fax: 902-424-4633
Application Forms & Process:
 
  1. A not-for-profit society organized outside of Nova Scotia:

    The Province of Nova Scotia does not require that not-for-profit Societies incorporated elsewhere (outside of Nova Scotia) register with the Nova Scotia Registry of Joint Stock Companies in order to legally operate in this province.

  2. A not-for-profit society organized in Nova Scotia:

    Before actually applying for incorporation, applicants must choose and reserve a name for the society. This is done through the process of Business Name Search and Reservation.

    Note: A formal (NUANS) computer name search is not required for a society, but a search of the N.S. database and name reservation / approval are required.

    The application forms you need can be downloaded from the Registry's web site.
Waiting Period:
 
  • Society Incorporation: 10 business days
  • Alteration of Society Memorandum (Certificate of Alteration of Memorandum): 10 business days
  • Dissolution of Society: 10 business days
  • Name Change - Society (Certificate of Name Change): 10 business days
  • Reactivation of Society: 10 business days
  • Registration of Business Name on Behalf of Society: 10 business days
  • Restoration of Society: 10 business days

Please note we are currently experiencing delays.

Provided that all the items that must accompany the application have been received
(Please allow several extra days for mail delivery.)

Expiry & Renewal:
  This incorporation does not expire.

However, the society is required, by law, to submit to the Registry every year the following: (a) a current list of Directors; (b) a copy of their most recent financial statements; and (c) the annual renewal fee (No tax is charged).

This filing should be made within 14 days of the society's annual general meeting, however, these fees must be paid on the anniversary month.
 
Price: (No tax is charged)
 

Name Search: Free
Initial application $43.60
Annual Renewal $31.15

Note: Fee must accompany application.
 

Related Requirements:
  None
 
Additional Information:
  There is a common misconception that "registering" as a society and "incorporating" as a society are two different things; however, in Nova Scotia, that is not so. What the Nova Scotia Registry of Joint Stock Companies does is to issue a Certificate of Incorporation to a group, which incorporates them as a society and, in a sense, "registers" them in Nova Scotia.
 
Legislative Authority:
  Societies Act, Revised Statutes of Nova Scotia, 1989, Chapter 435
 


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