E-Bidding

What is E-bidding?

E-bidding is a process in which suppliers submit electronic bids to open and/or invitational competitions.

What are the benefits of this change to me as a supplier?

  • SAP Ariba is a cloud-based solution, accessible anywhere the internet is available.
  • E-bidding will save you time and money by eliminating the need to drop off a paper copy to the Procurement office in Halifax.
  • SAP Ariba allows you to build your submission from the time of posting to the time of closing by providing you with a workspace to save your work.
  • SAP Ariba has a robust notification function. Once you have identified your intention to participate in an event, notifications will be sent automatically when addendums are issued, competitions are extended or cancelled, and for other related opportunity information.
  • You will have a consolidated view of all opportunities which you are intending to participate or have already participated.
  • You will gain access to other procurement opportunities within the Ariba Discovery Network. This is a global network that allows you to search opportunities from Ariba’s other customer organizations. Note: there may be costs to respond to opportunities with other organizations on this network.
  • You can tailor your supplier profile for upcoming opportunities in your categories of interest (e.g. construction supplies, agriculture suppliers, etc.)

Will training be available to suppliers?

Information sessions for suppliers

The Government of Nova Scotia and The Office of Small and Medium Enterprises will be hosting several information sessions throughout the province.  The sessions will introduce the Province’s new e-bidding system, provide an overview of Nova Scotia Procurement and demonstrate how the Government of Canada can buy your products, services and innovations.  All businesses interested in supplying goods and services to the government are encouraged to attend.

Click here to register or to review additional information on these sessions.

 

Who is the e-bidding service provider?

As part of Government’s Shared Services Initiative, SAP Ariba was chosen as the Procurement technology solution used for goods, services and construction sourcing, contract management and spend analytics. The Province has been using this technology since September 2015, in support of all Government departments, the Nova Scotia Health Authority (NSHA) and IWK.

Why is Procurement introducing a new E-bidding capability?

By moving away from paper submissions to receiving and evaluating bids electronically, e-bidding will provide better collaboration between Procurement and their clients and suppliers while increasing effectiveness, efficiency and accountability throughout the procurement cycle. It will also mean time saved in sourcing goods, services and construction.

What are the proposed dates for rolling out e-bidding?

The Province plans to launch e-bidding in Fall 2017.

Is there a cost to register or participate in an event published through SAP Ariba?

There is no cost to register with SAP Ariba or to respond to a Government of Nova Scotia, NSHA and/or IWK opportunities offered through their service. Note: There may be costs to respond to opportunities with other organizations on this network.

Are all NS Government, NSHA and IWK procurement opportunities available in the SAP Ariba solution?

NS Government, NSHA and select IWK opportunities above open tender thresholds and some invitational opportunities will be available in SAP Ariba. Note: The following are not available in SAP Ariba: tenders currently offered via Bid Express, Health Pro, under threshold and non-competitive procurements and opportunities offered via Flextrack.

OPEN COMPETITION (TENDER PROCESS)

Goods

Services

Construction

Departments

MASH

$10K+

25K+

$50K+

$100K+

INVITATIONAL COMPETITION

Goods

Services

Construction

Departments

MASH

N/A

$10K-$24,999

$10k – $49,999

$10K - $99,999

How will I access e-bidding opportunities?

For open tenders – Suppliers should continue to monitor the NS Procurement tenders website for Government. NSHA, and IWK opportunities. E-bidding opportunities will be clearly identified. By following the link provided on the NS Tenders site, you will be directed to an event description page in SAP Ariba. Once there, should you decide to participate or wish to investigate the opportunity further, you will need to register (or login) to download documents and submit your response.

For select invitational opportunities - If you have been invited to participate in an Invitational Competition, you will receive an email from SAP Ariba requesting your interest in participating in the event. The message will include a link to the SAP Ariba event page where you can review and respond to the opportunity.

More information about invitational competitions can be found in the Procurement Manual located on the Nova Scotia Procurement website /tenders/policies-processes/procurement-policy.aspx

Will I need to register to view Tender Opportunities?

While you will be able to view a short event detail page when linking from the NS Procurement Tenders website, you will need to register with SAP Ariba to download documents and respond to procurement opportunities. Use the following link and select Register Now to register with SAP Ariba Discovery. https://service.ariba.com/Supplier.aw

Can I submit a paper, email bid or other submission types, for a designated e-bidding tender event?

You will only be able to respond electronically through SAP Ariba for designated e-bidding tender events/opportunities. Paper, email and other submission types will not be accepted.

How do I submit bonds for construction projects?

Where identified in the tender, suppliers will be required to provide an electronic bond (e-bond). When completing a tender response suppliers will be asked to submit a validated bond (e-bond) as an attachment. Once the bond is obtained from the broker it must be put through a verification service which will allow for it to be validated. Suppliers attach the electronic bond to the tender response in SAP Ariba. Additional information on e-bonding can be found at: https://www.surety-canada.com/en/ebonding/index.html and http://www.surety-canada.com/en/ebonding/downloads.html.

What if I have questions about the opportunity I am bidding on?

  • For content-related questions and/or clarifications about tender content – a message board is available to you within the competition to which you are bidding. This board allows you to confidentially correspond directly with the Procurement Specialist running the event. Events are constantly monitored and responses are provided within a timely manner.
  • Technical assistance for registering and completing/submitting tender responses is available directly from SAP Ariba by calling 1-866-218-2155 (24 hours support Monday – Friday) or at https://www.ariba.com/support/supplier-support.
  • A Quick Reference Guide (QRG) detailing how to access and submit your electronic bid will be available on the NS Procurement website soon.  Please check back.

Do I need the Internet to view opportunities and submit responses?

Yes.  Like the current NS Procurement website, you need Internet access to watch for procurement opportunities. You will now need Internet access and a computer or similar device to submit an electronic response to these tender opportunities.

What if I do not have immediate access to the Internet and a computer or similar device?

E-bidding resource material will be provided to several Community Technology Network sites (formerly CAP sites) across Nova Scotia via the Community Technology Network of Nova Scotia (CTNet) – formerly Nova Scotia Community Access Program (CAP). The public can use these sites to gain access to the Internet using their onsite computers.

Will the Tender Opportunity Notification Service (TONS) still exist?

Yes, TONS will still send notifications of all NS public sector entity notices to registered users.

Is the SAP Ariba – E-Bidding used by all public-sector entities?

No, the SAP Ariba e-bidding tool applies to opportunities posted by the Government of Nova Scotia, NSHA and IWK only. Bidding on opportunities posted by municipalities, academic institutions, and school boards in NS will not be affected by this change.